Every FuelAnchor quote starts with a number only you can supply: how many gallons a month. Operators sometimes stall on it, worried about guessing wrong in either direction. The good news is that this is the most answerable question in the whole decision. Your business has been writing the answer down for years, one fuel receipt at a time. The homework is retrieval, not prediction.
Where the number already lives
Start with whatever payment trail your fuel already leaves. Fuel card statements are the cleanest source, since they list gallons directly. Bank and credit card statements work next best: pull the fuel purchases for a few recent months and divide dollars by the rough per gallon prices of those months to approximate gallons. A shoebox of receipts works fine too, it just takes an evening. For equipment fueled from transfer tanks or drums, the fills of the tank itself are the record, and whoever does that run knows the rhythm by heart.
Aim for a typical month, not a perfect one. Three to six months of history smooths out the freak weeks, and if your work is seasonal, note the seasonal months separately rather than averaging them away, because the season may deserve its own agreement sized to its own burn.
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Honest sizing beats optimistic sizing
Size the commitment to the volume you are confident you will use, not the biggest month you can imagine. The locked maximum applies to prepaid gallons, so the useful question is what the business reliably burns across the term. If your months swing between a floor you always hit and a ceiling you sometimes reach, the floor is the natural number to lock, with the swing months simply buying their extra gallons at the pump as usual. Operators who want the peak covered too can take a second, shorter agreement over the peak season, sized separately, since each quote is its own request.
Split the number by fuel while you are at it. Diesel trucks and gasoline vans get quoted independently in the same request, each with its own real figure, so a blended total is less useful than two honest ones. Off-road diesel is among the listed fuel types if your equipment burns it.
From number to quote
With the gallons in hand, the rest of the request takes a minute: your fuel types, the area where your vehicles actually fill, and the term that matches what you are protecting, 1, 3, 6, or 12 months. The quote comes back with a locked maximum price per gallon computed at that moment from current prices in your coverage area, your volume, and your term. There is no rate card, which is exactly why the volume homework matters: the quote is built for the number you bring.
Then the arrangement runs itself. You prepay the gallons, fill with a FuelAnchor card at the stations you choose, pay the pump price when it sits below your locked maximum, and pay your rate when the market runs above it. The first term also does something quietly valuable for the next one: a term of fills through one card produces the cleanest fuel record your business has ever had, which makes the next sizing decision even easier than this one. Request a quote once the receipts have told you your number.
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This form saves your progress automatically as you go.